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Service Background

Turnkey Business Process Automation

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Experience Overview

Transitioning from Manual Control to Structured Digital Processes

Unorganized data, task duplication, and complex reporting reduce team efficiency and complicate decision-making.
We help companies transition from manual management to systematic operations. We automate finances, procurement, document flow, budgeting, and HR processes. As a result, instead of dozens of Excel files and endless correspondence, you get a unified, transparent system with real-time data.

Business benefits:

- Fewer errors and delays
- Faster decision-making
- Clear process visibility at any stage
- Team time spent on development, not routine tasks

ERP systems

Digital Company Core

We implement an accounting system that connects all key business areas: finance, logistics, sales, production, and human resource management. This ensures transparency, control, and predictability across the entire organization.

What we implement:

  • Supply chain management: procurement, warehousing, inventory.
  • Sales, customer database, partner relationships (CRM).
  • Finance and budgeting: expense control, reporting, plan vs. actual.
  • Personnel management: positions, rates, payroll.
  • Complete BI integration for operational decision-making.

What this gives the business:

  • Unified digital overview of company operations.
  • Reduction in manual work and data duplication.
  • Timely information for resource and profitability management.
  • Scalability readiness without loss of control.

Document Management

Digital Control of Key Documents

We create a system where document flow operates quickly, systematically, and without risk of loss or delay.

What we implement:

  • Flexible approval routes with roles and access levels.
  • Deadline monitoring, reminders, change history.
  • Integration with ERP/CRM/financial systems.
  • Digital signature support and archiving.


Result:
 no document will be lost and no action will be missed.

What this gives the business:

  • Transparency in decision-making processes.
  • Single point of access to all documentation.
  • Reduced approval time.
  • Minimization of risks related to human error.

Human Resource Management

Systematic HR Process Automation

We help build a transparent and scalable HR management model: from employee onboarding to payroll calculation and leave management. All processes are automated, integrated, and trackable.

What we implement:

  • Centralized personnel, schedule, and rate management.
  • Vacation, sick leave, and business trip requests.
  • Onboarding, adaptation, internal approvals.
  • Integration with financial module for automatic payroll processing.

What this gives the business:

  • Stability and predictability in HR processes.
  • Less time on routine tasks, more on personnel development.
  • Complete transparency in employee-management interactions.
  • Reduction in calculation and document flow errors.

Business System Integration

Unified Digital Ecosystem

We combine all business tools into a comprehensive infrastructure that operates as a single mechanism.

What we implement:

  • Integration of ERP, CRM, e-commerce, accounting, BI, and logistics services.
  • Real-time data transfer and updates.
  • Business process synchronization across departments and countries.

What this gives the business:

  • A unified system with all modules coordinated.
  • Reduction in errors and data duplication.
  • Quick access to current information for the entire team.
  • Increased flexibility and resilience to growing workloads.

Technologies

Technologies we work with

JavaScript

Vue.js

PHP

Java

API

MySQL

Power BI

Machine Learning

Symfony

RabbitMQ

GraphQL

Salesforce

Our Approach

How we work: implementation stages

We don't just install a system, we implement a working solution tailored specifically to your business.

We start with a free consultation
 where we help you choose the optimal system and implementation format.

Discovery Phase

We analyze business and processes, formulate implementation goals, identify bottlenecks, model key scenarios, and select the appropriate platform.

Implementation of typical functionality

We configure the system according to business logic, create technical specifications, add necessary functionality, train the team, and provide support during the initial weeks of operation.

Maintenance and adaptation

We maintain continuous system oversight: monitoring stability, supporting users, and adapting functionality to accommodate changes in your processes.

Development and scaling

Once the foundation is stable, we focus on development: creating new modules, expanding integrations, adding reporting capabilities, automation, mobile applications, and more.

Our Cases

Portfolio of successful solutions

Change strategy for Atlant-M automotive holding: consulting, audit, and selection of a CRM system

Change strategy for Atlant-M automotive holding: consulting, audit, and selection of a CRM system

Atlant-M is an official Volkswagen dealer with over...

CRM
View more
Personalized customer engagement platform for Planeta Kino based on Salesforce Marketing Cloud

Personalized customer engagement platform for Planeta Kino based on Salesforce Marketing Cloud

Personalized customer engagement platform for Planeta Kino based...

CRM
View more
Automation of SWEET.TV marketing communications using Salesforce Marketing Cloud

Automation of SWEET.TV marketing communications using Salesforce Marketing Cloud

SWEET.TV is one of the most powerful Ukrainian...

CRM
View more
Автоматизація маркетингових комунікацій SWEET.TV за допомогою Salesforce Marketing Cloud

Автоматизація маркетингових комунікацій SWEET.TV за допомогою Salesforce Marketing Cloud

SWEET.TV – один із найпотужніших українських OTT-сервісів, що...

CRM
View more
Personalized marketing for Good Wine: Salesforce CRM development with AI recommendations

Personalized marketing for Good Wine: Salesforce CRM development with AI recommendations

Good Wine is a cult Ukrainian brand that...

CRM E-commerce
View more
Deep Analytics for Planeta Kino: Marketing, Customers, Cross-Sales

Deep Analytics for Planeta Kino: Marketing, Customers, Cross-Sales

Planeta Kino is a modern Ukrainian cinema chain...

Business Intelligence (BI)
View more
More cases
Contact Background

Contact Us

Looking for a reliable technical partner? We are ready to join your project at any stage – from idea to launch.

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Senator Business Center, 32/2 Knyaziv Ostrozkykh St. Kyiv, Ukraine, 01010

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Phone

+38 (044) 334 42 30
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Email

[email protected]

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FAQ

Frequently Asked Questions

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How do you determine which processes to automate?

We start with an audit: we look at which actions are repetitive, where there’s the most manual intervention, where delays or errors occur. We survey key employees, review existing tables, email, and internal chat processes. Often, the employees themselves already know what’s hindering them from working faster.

Потім формуємо карту процесів і пріоритети. Обираємо ті, де автоматизація дасть найшвидший ефект у часі, грошах або зниженні ризиків.

How long does automation implementation take?

Simple processes can take 2 to 4 weeks. Complex ones (with multiple systems, roles, approval logic) – 1 to 3 months.

Implementation is divided into stages: 1. Analysis and process modeling. 2. Technical implementation of integrations and logic. 3. Testing and launch. 4. Team training.

The focus is on delivering a working result as quickly as possible.

Does automation replace employees?

It removes routine tasks but does not replace expertise. Employees no longer waste time on copy-paste work and can focus on what truly adds value: analytics, customer service, product development.

In many cases, automation did not reduce staff but alleviated overload and enabled growth without additional hires. Automation works not instead of people, but for people.

What’s the difference between RPA and custom automation?

RPA (Robotic Process Automation) is when software mimics user actions: clicking buttons, copying data, working with interfaces. It’s quick, no code changes needed, but not always stable and hard to scale.

Custom automation is “under the hood” solutions: integrations between systems, APIs, custom modules, microservices. It’s more flexible, reliable, and better integrated into your infrastructure.

We usually combine them: RPA suffices for some tasks, deep integration for others. Again, it all depends on the task.

Do you train our team to work with new solutions?

Yes. We provide onboarding for the team, write short instructions, record screencasts. If needed, we conduct live sessions with Q&A. Our goal is to ensure that after launch, you don’t need to ask the developer every step. The system should be understandable and controllable from within the company.

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Additionally

IWIS Development Principles

Business Process Automation That Makes Work Predictable

Modern companies struggle when daily operations depend on emails, spreadsheets, and manual follow-ups. Work slows down, data gets lost, and responsibility becomes unclear.

Structured automation introduces order into daily operations. Instead of manual coordination, teams rely on automated processes with clear rules, timelines, and ownership. This approach reduces chaos and makes execution predictable.

We begin by analyzing workflows, identifying inefficiencies, and preparing processes before any automation is introduced. In complex environments, we design business process automation software that supports stable execution and long-term control.

What Automation Solves for Modern Businesses

As organizations scale, operational complexity increases. Approval chains slow down, information becomes fragmented, and visibility is lost.

BPA enables repeatable workflows with minimal manual involvement. It connects task routing, approvals, and document handling into a single structured environment. This approach is commonly used to eliminate delays, reduce data-entry errors, clarify ownership, and improve transparency across operations.

Unlike basic task automation, this methodology starts with process optimization and clearly defined logic before technology is applied.

How BPA Software Supports Operational Processes

Business process automation must reflect how teams actually work. Systems are designed around roles, responsibilities, and decision paths to ensure consistency as operations grow.

Delivered capabilities typically include workflow automation for approvals, task automation for recurring activities, automated reporting, ERP integration, CRM integration, API integration, cloud automation, and real-time monitoring. Together, these elements eliminate manual work, minimize errors, and improve operational efficiency without adding unnecessary complexity.

Our Business Process Automation Solutions

The focus is always on complete workflows rather than isolated features. Each engagement starts with discovery and process mapping to identify bottlenecks before implementation begins.

Common application areas include finance approval chains, internal document flow, procurement requests, and HR operational workflows. Automation connects operational data with analytics, improving transparency, control, and scalability across departments.

Why Companies Choose IWIS for Automation Projects

Our goal as a business process automation company in every project – is to understand what exactly needs to be automated, what bottlenecks are holding the business back, and how to translate those needs into a technical solution that actually works.

We handle the full cycle: from analysis, architecture, and development to testing, implementation, and ongoing support, without losing context along the way. We build project teams based on the task: from MVPs for quick hypothesis testing to complex integrations with CRM, ERP, financial systems, loyalty platforms, or internal portals. We automate both the front-end and back-end: client-facing services, document workflows, finance, HR, analytics.

In our projects, we have:

  • built internal accounting portals for finance teams in creative industries;
  • developed KPI systems and personal dashboards for thousands of retail employees;
  • replaced external ticketing platforms with custom e-commerce solutions integrated with loyalty systems;
  • designed data infrastructure and predictive models for managing customer portfolios;
  • automated HR workflows, onboarding, and process training for teams with tens of thousands of employees.

And much more. We don’t force tasks into existing frameworks, we tailor solutions to actual business needs. Our system architecture is always designed with scalability in mind: ready for new modules, growing teams, new regions, or product lines. The result isn’t just a system that runs – it’s a process that can be controlled and evolved.

We work in transparent cycles, with regular updates and fast feedback loops. Clients stay informed about progress, can shift priorities as needed, and make decisions based on real data. After launch, we provide documentation, train internal teams, and stay on board for support – when and where it’s needed.

ROI of Automation

End-to-end business automation is not just a way to reduce workload for teams, it’s a strategic investment that directly impacts a company’s profitability.

According to industry research, automation reduces business costs by an average of 20-35% by eliminating manual tasks, speeding up processes, and minimizing errors.
Data shows that automated workflows run 30-50% faster than traditional ones. More than 59% of companies report a positive ROI from automation in under 12 months, and 73% of IT leaders say it has increased operational efficiency by over 50%.

On average, automation projects pay for themselves within 6 to 18 months, with some cases delivering ROI of 200% or more in the first year.

Over time, business automation becomes a foundation for sustainable growth rather than just an operational upgrade.

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